Stages of Scheduling Using Primavera P6

Currently, many work professions related to project management (construction) require primavera skills as a tool for analyzing schedules.


Some professions that ideally require primavera skills include:

  • Project Manager
  • Project Planner
  • Project Engineer
  • Scheduler
  • Contract Engineer
  • Cost Controller
  • Etc.

In project management, especially large-budget projects, good schedule planning is essential thing that needs to have.

Two things make a schedule good, as below:

  • Schedules that can be used realistically, meaning that they are appropriate to actual conditions.
  • The schedule baseline program is made following the scheduling rules and can be used for future schedule analysis.

A realistic schedule means that you can actually implement your work plan (according to the concept in the field) so that it can be used as a reference by all stakeholders, both in terms of work sequences, duration compatibility with available manpower, compliance with engineering calculations, date of achievement milestones, and total project duration with available time.

Furthermore, the baseline created must comply with the scheduling rules. Scheduling rules usually refer to the rules listed in the Department of Defense (DoD) and PMI documents.

Also, read about 9 Advantages of using oracle Primavera Cloud in THE PROJECT TEAMS.

Scheduling Stages

Several steps need to be done in scheduling a project, as follows:

Project Planner involves the Scheduler working with the Project Manager to make decisions about:

  • Determine the policies, procedures, and documentation required for planning,
  • Develop, manage and control project schedules;
  • Develop an overall strategy on how work processes should be broken down for monitoring and control purposes;
  • How controls should be managed;
  • What methods will be used for design, procurement, and implementation;
  • Subcontracting and procurement strategies;
  • Interfaces between various stakeholders;
  • Zones of operation and their interfaces;
  • Maximize the efficiency of the project strategy in terms of cost and time;
  • Risk and opportunity management.

After planning, the Scheduler must work with the people responsible for carrying out the work to determine:

  • Duration of activities;
  • The parties who will carry out the activities;
  • Resources to be applied to activities;
  • Methods of sequencing one or more activities in relation to other activities, and
  • Communication and reporting formats, timing, etc.

For example, before making a schedule, you, as a scheduler, certainly need to coordinate with engineers who have carried out or are involved in field studies, feasibility studies, and engineering studies to find out if you can schedule your activities realistically.

For example, when you make an excavation plan, are there any problems with the current soil condition compared to the previous situation, as expected, or can other obstacles hinder it?

There are many reasons why the schedule has been made does not match the reality on the field, including:

  • Lack of coordination between project planners and engineers currently involved in the field.
  • Using the old schedule references that are no longer by the current conditions in the field.
  • You created a schedule that is too optimistic, has no buffers, or has too many critical paths.
  • There are some forgotten activities scheduled missed.
  • Not using the right tools.
  • Incorrectly analyzing field conditions. Suppose you miscalculated the space needed to do work, for example, a crowded work location, etc.

Primavera P6 As a Powerful Scheduler Tool

Usually, the use of Primavera as a powerful tool for making project schedules is carried out for large-scale projects which activities reach hundreds to thousands.

Scheduling with primavera means that you input all the schedule of activities related to working on your project in primavera.

Scheduling includes activities’ data and the date it takes place. You also enter activities’ relation data and resources and determine the critical path, the total duration of the project, and the project completion date.

It also means that you perform schedule analysis using Primavera.

The things you want to achieve when scheduling with Primavera are:

  • Determine the schedule or date for the start and completion of activities in the project.
  • Determine the duration of the project.
  • Determine the critical path of the project.
  • Analyze the possibility of shortening the duration, if necessary.
  • Obtain schedule baseline.
  • Monitoring schedule changes and analyzing the possibility of delaying or advancing the completion date.

Analyzing schedules that number in the hundreds or even thousands is not an easy job if you don’t use the right tools.

Primavera Training for Experienced Practitioners

Using the right tools can be done if you learn the right way from experienced practitioners.

That’s why we are here to meet your needs.

Some of the steps you need to do in primavera training are:

  • Recognize the terms in the schedule.
  • Introduction to primavera and its features.
  • Scheduling activities with primavera.
  • Perform schedule analysis using Primavera.
  • Reporting.
  • Use of tools.
  • Case studies and tips and tricks to process data more effectively.

During training, each of the stages above will be made in more detail so that it will be easier for you to understand each stage of the training.

Learning primavera requires more case studies in the field (work).

At the end of the Primavera training above, you will be given various case studies to finalize your ability to use Primavera so that you are ready to use Primavera to carry out your profession in the world of work.

Please click Register Primavera Training to find out the details of the training material.

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